Dynamic EMS®
A comprehensive Employee Management System designed to streamline workforce operations for all businesses. Sophisticated scheduling, payroll, time tracking, and communication tools across multiple business locations.
Trusted by the following businesses
User Role Hierarchy
Four distinct user roles with tailored interfaces and permissions
Owners
Full system access with comprehensive control
- Multi-business management
- Financial controls
- System-wide settings
- All location access
- User role management
Managers
Day-to-day operations and team oversight
- Employee management
- Scheduling control
- Payroll processing
- Performance reviews
- Approval workflows
Supervisors
Limited oversight for assigned teams
- Team monitoring
- Location-specific access
- Shift supervision
- Task assignment
- Basic reporting
Employees
Personal dashboard and self-service tools
- View schedules
- Request time off
- Shift swaps
- Personal information
- Time clock access
Comprehensive Feature Set
Enterprise-grade features for complete workforce management
Intelligent Scheduling
Advanced schedule generation with AI-powered optimisation
Advanced Capabilities
Additional tools to streamline your workforce operations
Task Management
Create and assign tasks with complete tracking
- Assign to employees or teams
- Set due dates and priorities
- Track completion status
- Completion notifications
Performance Reviews
Structured review cycles and progress monitoring
- Goal setting and tracking
- Standardised evaluation criteria
- Historical review access
- Progress monitoring
Employee Self-Service
Comprehensive personal dashboard
- View upcoming shifts
- Manage availability and preferences
- Request shift swaps with peer approval
- Submit time-off requests
- Update bank details and personal information
- View holiday balances and accrual rates
Multi-Location Support
Manage multiple locations seamlessly
- Separate or shared staff pools
- Location-specific schedules and reporting
- Cross-location employee assignments
- Consolidated or location-filtered views
Reporting & Analytics
Comprehensive business insights
- HR change reports
- Holiday usage summaries
- Labour cost analysis
- Attendance trends
- Payroll validation reports
- Schedule distribution metrics
- Export to PDF or Excel
Specialised Components
Intelligent tools to enhance your workflow
DORIS AI Assistant
An integrated AI helper that provides guidance on system features, answers policy questions, and assists with navigation and troubleshooting.
Document Management
Centralised storage for employee documents, policy files, and business records with secure access controls.
Templates System
Reusable schedule templates that save recurring shift patterns, allowing quick deployment of standard weekly or monthly schedules.
Meet Doris - Your AI HR Assistant
Built-in conversational AI assistant that provides instant answers to HR queries, automates routine tasks, and serves as a knowledge base for company policies.
Doris Capabilities
Natural language interactions for everyday HR tasks
Holiday Balance Queries
Employees can ask "How many holidays do I have left?" and get instant, accurate answers
Performance Goal Tracking
View current goals, progress, and status through natural conversation
Company Policy Search
Upload handbooks and policies; Doris searches them using vector embeddings to answer questions
SMART Goal Drafting
Ask Doris to help write professional SMART goals for performance reviews
Absence Trend Analysis
Managers can get team absence patterns and breakdowns by leave type
Example Conversations
"How many holidays do I have left this year?"
Instant balance check with accrual breakdown
"Help me write a SMART goal for improving customer satisfaction"
AI-assisted goal drafting for performance reviews
"What's our policy on working from home?"
Searches uploaded company handbooks for answers
"Show me the absence trends for my team this quarter"
Manager-level analytics and insights
Contract Management
Streamline your employee contracts with digital templates, e-signatures, and automated tracking
Digital Contract Templates
Rich text editor for creating professional contract templates with consistent formatting
Variable Placeholders
Insert employee-specific data automatically using dynamic placeholders
E-Signature Integration
Seamless e-signature capability via eSignatures.io for legally binding contracts
Contract Status Tracking
Monitor contracts through their lifecycle: pending, viewed, signed, and expired
Automated Notifications
Email alerts for contract events including sending, viewing, signing, and expiry reminders
Version History
Complete audit trail of contract versions for compliance and record-keeping
Ready to Transform Your Workforce Management?
Dynamic EMS® is designed for production use with enterprise-grade features, supporting businesses from single-location operations to multi-site organisations with complex scheduling and payroll requirements.